Online purchase system
saves big money, boosts transparency
Eight years after this South China metropolis set up an online
procurement system, official statistics suggest the city government
has become more transparent and efficient.
Since the policy was introduced, the city has saved more than
3.8 billion yuan ($ 598 million), according to the Shenzhen < br /> procurement center work report to the Central Commission for
Discipline Inspection of the Communist Party of
China.
As one of seven pilot cities in the country procurement
innovation project, led by the Office of the Central Leading Group
on Financial and Economic Affairs, the city has made all purchases
using its online system, said Ye Jianming, director of the
procurement center.
The system handles bid invitations, and bidding and evaluation
processes operated separately by the center, project leaders,
bidders and experts, he said.
“The system has saved a lot of paper and time, as bidders can
directly download application forms and submit them – they no
longer need to visit our office several times with bunches of
documents, “Ye said.” And since what they download are standard
forms, it has also saved us a lot of energy and
cost. “
Lin Miao, a standing committee member of the city Party
discipline inspection committee, one of the center supervising
departments, said the system is an
achievement.
“It contributes greatly to transparency and preventing
corruption,” he said.
Ye added: “We have a special line so that supervisors can
directly collect data from the system and supervise operations in
real time.”
Zhao Qifeng, bidding evaluation administrator, said he recently
evaluated the purchase of arthroscopic equipment for Peking
University Shenzhen Hospital.
“An evaluation normally includes four experts randomly generated
from our expert database and the project leader; they carry it out
inside one of our evaluation rooms, all monitored, “he said.
” Smaller evaluations take half a day, bigger ones several
days. “
Zhang Wentao, a hospital doctor in the city Longgang district
who was one of four experts judging the bidding process, said he
marked the five bidders according to standards set in the system
and his own clinical experience.
“To make the evaluation fairer, experts don have the final say
on who wins, “said Ye Jianming.” They each choose three bidders as
candidates, and the final say is given to project leaders.
Otherwise it goes to a draw or another round of competitive
bidding. “
In 2009, the city procurement center piloted a new way to
purchase electrical and digital products in Bao n district . The
center opened bidding to chain stores and set a discount rate with
the winner, so that project leaders can simply choose products
directly from the winners online stores. The chains chosen were < br /> Suning, Gome, Sundan and Rainbow.
“One advantage of chain store supply is it stops manufacturers
from providing special models for the government to push up the
price,” Ye said . He added the center is rolling out the method to
all districts.
As of July this year, the system had 2,122 registered project
leaders, more than 19,000 suppliers and 5,500 evaluation experts. < br /> It has completed more than 3,000 procurements a year and has been
visited 22.6 million times.
The total cost of procurements from 2003 to the end of last year
was 38.77 billion yuan, according to figures provided by the
center.
Shenzhen was the first to implement local legislation on
government procurement in 1999. Ye said a revision of the existing
rules by the city finance committee and legislative affairs
office went through a second review in October, and the new
regulations are expected to take effect next
year.
From China Daily
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